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Do you want to share a printer to print from more computers in your network?

Elvis Elvis

How to share a printer in a network?

If you have a small network at home and there is one printer, you would like to get your documents printed from every computer in the network to that single printer. How do you do that?Do you want to share a printer to print from more computers in your network?

Most people don’t have a network printer in a home network but a normal printer which is connected to one computer using the USB interface. If you want to use one single printer connected to a computer by the other computers in the network you have to share a printer. You have to share a printer on the computer which is connected to the printer.  After the printer is shared you have to add the shared printer on the other computers in the network.

On the other computers on the network you can use the shared printer just as it is really connected to that computer.

To help you setting up this printer to use for every computer in the network just follow the steps below.

Step 1:
Click Start -> Settings -> Control panel -> Printers and Faxes.

Step 2:
Here you can select the printer you want to share. On the left there are several printer tasks you can choose. Here you click ‘Share this printer’”.

Do you want to share a printer to print from more computers in your network?

Step 3:
In this screen you can select the option ‘Share this printer’ to share a printer on the network. In the ‘Share name’ box you can give the printer a name. (For example: Family printer).
If you are using different versions of Windows in your network you may want to install additional drivers for the these versions. For example:

You have 4 computers in your network:

  • Computer 1 has Windows XP installed
  • Computer 2 has Windows XP installed
  • Computer 3 has Windows NT installed
  • Computer 4 has Windows 98 installed

In this situation you may want to install additional drivers, so that the users do not have to find the print driver when they connect to the shared printer.

If you have a situation above you click the ‘Additional Drivers’ button to install additional drivers. The next screen is shown.

If you have a network with all the same version of Windows you can skip the next step and go to step 5.

Step 4:
Here you can select and install additional drivers for other versions of Windows so that users can download them automatically when they connect to the printer.
You can install the drivers by selecting the check boxes and then click the ‘Ok’ button. In the next screen you will be asked for the driver cd of the printer and the driver will be installed.

Step 5:
If the drivers are installed or you didn’t need to install drivers because you are using the same version of Windows in your network, you click the ‘Apply’ button and close the window by clicking ‘Ok’.

If the printer is shared successfully there will be a hand shown under the printer icon and now the printer can be used by other computers in the network.

Until here the step by step guide on how to share a printer. Below there is a step by step guide on how to add a shared printer. This information can also be very useful to you so please read it too!

How to add the shared printer

If the printer is shared on the computer where it is been attached to, other computers can use this printer just as it is attached to themselves. The only thing you have to do on the network computers is to add the shared printer.

You can add the printer by using the Add Printer Wizard. The next steps will help you through this wizard.

Step 1:
Click Start -> Settings -> Control panel -> Printers and Faxes.

Step 2:
By clicking ‘Add a printer’ on the left the wizard will start.

Step 3:
Here you click ‘Next’ and the next screen is shown.

Step 4:
In this screen you select the option ‘A network printer, or a printer attached to another computer’ and click the ‘Next’ button.

Step 5:
Here you select ‘Browse for a printer’ and click ‘Next’.

Step 6:
Here you select the shared printer and click ‘Next’.

Step 7:
Here you can setup this printer as your default printer by selecting ‘Yes’. If you don’t want this printer to be your default printer but as second printer (because you have already an other printer as your default printer), you select ‘No’. After you click ‘Next’ the wizard is finished and the printer is added to your computer and you can print your documents to this shared printer.

To print documents to this shared printer, the computer, where the shared printer is physically attached to, must be powered on!!!